Company Analysis
Company analysis reports have been used for decades as the primary weapon against fraud in the business. The problem is, however, that many of the same techniques that were once used to combat fraudulent or dubious company analysis activity have been adopted by those that actually are engaged in fraudulent activities. As a result, there are few if any company analysis solutions that are effective at detecting and reducing corporate fraud.
Companies rely on company analysis reports to provide
evidence to executives and board members in support of their positions and
proposals. This supportive evidence is essential to the survival and continued
success of virtually all corporations. In large corporations, however, this
evidence is typically not available to those in the lower levels of management.
The lower managers do not view company analysis reports as being a critical
component of their day-to-day operations. Because of the limited nature of
company analysis in this environment, many of the findings reflected in the
reports are not considered relevant.
Corporate executives that are charged with the
responsibility of company analysis need a detailed account of each area of
internal fraud that the company should investigate. The more areas of internal
fraud that the company investigates, the more helpful the company analysis will
be. While company analysis must be based on the results of the actual
investigation, there are several ways to evaluate a company's fraud. The most
effective method is to review company reports thoroughly for accuracy and then
use a variety of sources to reach conclusions about the scope of company fraud.
While company fraud is a serious matter, it is only one
component of the overall issue. Many companies only come to light when
high-level executives are exposed to corruption or when an outsider makes an
accusation of fraud. While company analysis reports can help executives
identify problems before they surface, they cannot provide a full picture of
the scope of company fraud. Without outside corroboration of the allegations,
company managers may simply consider any evidence of fraud as circumstantial
and discount the importance of uncovering actual fraud. Unless company managers
can prove beyond reasonable doubt that fraud is taking place, they may not take
the steps necessary to stop it.
There are several ways that company analysis reports can
be used to investigate fraud. The most obvious method is for the company to
hire an outside investigator. Investigators can access company records,
interview employees, and obtain other information that can be used to detect
fraud. However, an investigator must still rely on the company's internal
records to determine if the claims made in company analysis reports are
supported by legitimate evidence. If an investigator relies solely on company
records to corroborate their claims, however, they could come to the conclusion
that the extent of the fraud is exaggerated.
Another method for investigating fraud in company reports
is for the company to install a computer program that enables employees to
access bank accounts. Every employee has a unique account number, so when that
employee opens a new account, his or her account number is logged into the
computer. Whenever an employee requests a credit card, the computer system can
access the details stored in that employee's account and determine which bank
issued the credit card. If it is indeed a fraud, the system will show the amount
of the credit card and any fraudulent charges made on the card. In many cases,
this kind of investigation could be enough to catch a fraudulent employee.
However, if the company only uses this kind of method to determine if fraud is
taking place, they could miss other suspicious transactions on company accounts
that do not match the pattern of fraudulent activity.
Another approach that company reports can use to detect
fraud is through a review of internal company emails and telephone conversations.
If the company routinely sends out statements to customers and employees
regarding their performance, the statements could serve as an internal
indicator of whether there are grounds for fraud. If employees are given extra
salary, and they go over the salary record without first asking for
authorization, this could also serve as an indicator of fraud. By tracking the
activity of employees overtime, however, it becomes difficult for an
investigator to determine if there is sufficient evidence to file a lawsuit or
bring up internal company policy regarding employee fraud.
Most company analysis reports require an employee to
admit guilt in order to file a lawsuit. If an employee is found to have
committed fraudulent activities during the course of their job, the company
will not be able to fire them, hire them back, or cover any costs associated
with fraudulently obtained compensation. Even if the company is able to prove
that an employee was not part of any company activities that caused a loss,
they may still be held liable for some losses because they did not take
reasonable steps to prevent the loss in the first place. In these cases, it is
up to the employee to take the initiative and present documentation of their fraudulent
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